Scheduled Cleaning
Scheduled cleaning handles the deep-clean jobs that happen periodically rather than every day.
Daily Versus Scheduled
Your daily cleaning tasks live on the daily cleaning checklist — surfaces, floors, the things done every shift.
Scheduled cleaning is everything on a longer cycle:
- Behind and under fixed equipment
- Extraction canopies and filters
- Descaling machines
- Deep-cleaning fridges and freezers
- Walls, ceilings and high-level surfaces
- Drains and gullies
- Ice machines
These are the jobs nobody forgets on purpose. They are forgotten because nothing prompts them.
The Four-Week Cycle
Scheduled cleaning runs on a rolling four-week cycle. Every week is week 1, 2, 3 or 4, and the cycle repeats continuously.
When you set up a task you choose which weeks it falls in, and which day.
- A monthly job: pick one week.
- A fortnightly job: pick two weeks — 1 and 3, or 2 and 4.
- A weekly job that is too big for the daily list: pick all four.
A task must have at least one week selected or it will never come round. The system will not let you save one without.
Working Through the Week
The Scheduled Cleaning page shows what is due. Complete a task and it is recorded against the date and the person who did it.
Tasks not done by their day become overdue and stay visible. They do not quietly roll into the next cycle, because a deep clean that silently slipped a month is exactly the thing you want surfaced rather than absorbed.
If a job genuinely cannot be done on its day — the kitchen was too busy, the engineer had the unit apart — it can be deferred rather than left to rot as overdue. Deferring is honest and recorded. Ticking something that was not done is neither.
Building the Schedule
Set tasks up in Site Management, under the site's Cleaning tab, alongside the daily list.
Spread the load. Putting every deep clean in week 1 makes one miserable week and three quiet ones, and the miserable week is the one that gets skipped. Distribute jobs across the four weeks and across days that suit your trade — deep cleans on your quietest day, not your busiest.
Be realistic about what fits. A schedule nobody can complete gets abandoned entirely, and an abandoned schedule is worse than a modest one that is actually followed.
Why It Is Evidence
Daily cleaning is expected. What distinguishes a well-run kitchen at inspection is the periodic work — because that is where standards slip first, and an inspector knows it.
A completed scheduled cleaning record covering several months shows a kitchen that is managed rather than merely tidied. It also gives you the answer when asked when the extraction was last cleaned, which is a question that comes up far more often than most people expect.